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Zoom Features and Specifications - University IT
How to use Zoom: 10 tips and tricks for better video meetings - Let's get started: Zoom basics
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Zapier University Video courses designed to help you become a better Zapier user. Webinars Learn about automation anytime, anywhere with our on-demand webinar library. Search apps…. Log in. Sign up. Home Productivity App tips App tips 7 min read. Create Zoom meetings for new Calendly events. Try it. Calendly, Zoom. Update Google calendar events with Zoom meeting links when new bookings are made via OnceHub.
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Create Zoom registrants from new contact activities on ClickFunnels. ClickFunnels, Zoom. Generate Zoom registrants for new Gravity Forms form submissions. Zoom has a wide range of features that you can access directly. However, most of the features remain hidden in menus that you might have never accessed earlier. If you're not familiar with Zoom's extensive features, here's a list of the best Zoom features you should know about. For example, if your room is messy and you don't want everyone to see it, you can use the Virtual Background feature on Zoom to hide it.
Zoom allows you to choose from a set of in-built backgrounds. Additionally, you can use custom backgrounds. To add a virtual background to your Zoom feed, follow these steps:. To do so, follow these instructions below:. To check the complete list of keyboard shortcuts, head over to Settings on your Zoom app and select the Keyboard Shortcuts menu from the left-side list. Zoom is open to third-party integrations as well. Zoom Business: Zoom Business is best-suited to small to medium-sized businesses with multiple teams regularly scheduling Zoom meetings.
Zoom Enterprise: For businesses with 1, employees or more, this tier of Zoom offers unlimited cloud storage for recordings, a dedicated customer success manager, and discounts on webinars and Zoom Rooms. Once you've selected the Zoom plan you'd like to start using, you can sign up and download Zoom onto your computer to start using it.
Users can sign up using their work email if they're signing up for an individual free account, or if your system administrator is signing up for a Pro, Business, or Enterprise account, you'll be invited to sign up for Zoom as one of your company's hosts. If you're setting up a Zoom Room , you'll also need to download "Zoom Rooms for Conference Room" on the in-room computer and "Zoom Room Controller" for the tablet in the meeting room. Next, you'll want to sync Zoom to your calendar so you can schedule Zoom meetings that appear on your calendar, or so you can easily add a Zoom Meeting link to events on your calendar so remote participants can join.
To do this, when you're signed into Zoom, navigate to "Settings," then "Meetings," then "Synced Calendars. By doing this, you can sync calendars with Zoom in both directions, so your calendar client will offer an option to add a Zoom link, and your calendar will show Zoom Meetings you schedule in the Zoom app.
If your business sets up Zoom Rooms, you can sync those rooms to your company's shared calendar so employees can see which meeting rooms are available when they go to book. Zoom Rooms can also be set up to display upcoming meetings so employees are cognizant of when they need to start wrapping up, or when they can sit down in a drop-in meeting.
Source: Zoom. Now you're set up to get started using Zoom. You can schedule a meeting using Zoom using your calendar client as explained and shown above , or you can schedule a meeting via the Zoom app.
To do this, you can start a new meeting in the moment by clicking "New Meeting," or clicking "Schedule Meeting" to book a Zoom meeting for the future:. Then, you can edit the details of your meeting -- for example, you can schedule a recurring meeting, set a meeting password, and choose which calendar you want to sync. Once you're in a Zoom meeting, you can use features like turning your video and microphone settings on and off, inviting other meeting participants, chatting with other meeting participants, recording the meeting, and sharing your screen.
Now that you understand the basics of Zoom, use these pro tips for getting the best possible experience. To address Zoom security issues, Zoom has outlined its security and privacy features. We've explained some of these privacy features below. Zoom bombing, or Zoombombing, occurs when an uninvited individual gains access to your Zoom meeting.
It's available for both iPhone and desktops. It's fairly easy to get started with Zoom virtual backgrounds. On a Mac or PC, for instance, just open up your Zoom client, click on the "Setup" icon on the corner, and select "Virtual Background" in the side menu.
Zoom provides a few virtual backgrounds. Click on the one you'd like to use. If you would like your own background, click on the plus sign above and to the left of the sample backgrounds, choose an image from your computer, and add it. You can also add a virtual background during a meeting. In your Zoom client, click on the arrow next to the video symbol on the left, select "Choose a virtual background The company recommends using a green screen and a good webcam to get the best results, but it is possible to use a virtual background without a green screen too.
Login to your account and joining a meeting via your phone. Then click the three dots at the bottom of the screen and click the "more" menu. Then click "virtual background" and choose the background you want to use. As well as virtual backgrounds, it's possible to jazz up your Zoom calls by using filters.
These come in two forms and can be found in the same background settings as virtual backgrounds. You can choose either add simple colour shades to your camera sepia, black and white and such or select from several Snapchat-eque filters to add cartoon stylings to your camera. These might not be ideal for business calls, but should make things more entertaining with friends and family. As well as virtual backgrounds, Zoom offers the ability to improve your looks when you're on a call.
There's a feature called "Touch Up My Appearance" which is useful if you've not had your daily caffeine fix or are struggling with life in the home office. Touch Up My Appearance uses a filter to subtly smooth fine lines and it's meant to look very natural. As well as recording Zoom meetings, you can also automatically transcribe the audio of a meeting that you record to the cloud.
And, as the meeting host, you can edit your transcript, scan the transcript text for keywords to access the video at that moment, and share the recording. To enable the Audio Transcript feature for your own use, sign into the Zoom web portal and navigate to My Meeting Settings, then go to the Cloud recording option on the Recording tab, and verify that the setting is enabled.
Choose Turn On, if need be. If the option is greyed out, it has been locked at either the Group or Account level, and you will need to contact your Zoom admin. With gallery view, you see up to 49 meeting participants at once , rather than the default 25, depending on your device. With the Zoom mobile app on Android and iOS, you can start or join a meeting. By default, the Zoom mobile app displays the active speaker view.
If one or more participants join the meeting, you will see a video thumbnail in the bottom-right corner. You can view up to four participants' video at the same time. If you want to view 49 people, you will need the Zoom desktop client for macOS or Windows.
Once you have the desktop app installed on your computer, you must go to Settings and click Video to display the video settings page. Then, enable the option "Display up to 49 participants per screen in Gallery View". Did you know that you can not only share your screen smartphone and desktop but also pause your screen sharing?
Learn more here. You can share files directly from your phone while in the meeting and use the whiteboarding feature on your phone by writing comments with your finger. To annotate while viewing someone else's shared screen , select View Options from the top of the Zoom window, and then choose Annotate.
A toolbar will appear with all your options for annotating - such as text, draw, arrow, and so on. If you're in Gallery view you can see all the participants on the call at the same time.
You also have the option to rearrange these, so if there are key people you always want to be looking at, you can just drag and drop to rearrange the order they are shown. It's possible to use various shortcut keys during Zoom meetings to access features or change settings easily.
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